Technology has saved most companies a lot of sweat by taking care of operational needs like data backup with the help of needful sites like https://ottomatik.io/. Data backup is one thing you cannot take for granted, considering that it can save your business at some point. When a data disaster strikes, clients will rush to the company that survives the ordeal. Therefore, ensure that the data which matters to your business can be retrieved at all times in case of a loss.
The data on your website and physically within your business space needs to be appropriately stored and secure. The truth is, you need to focus on when data loss will occur, more than if it does because it most certainly will. Find out backup tips and tricks you can take advantage that can save your business:
Choose a data backup solution that suits your business
There are many backup solutions you can pick from, including hard drives, Network Attached Storage (NAS) and cloud backup. It can be tempting to choose a backup solution that other businesses are adopting, but you need to work with the needs of your business in mind.
If your business produces a lot of data that needs to be backed up, consider a backup solution with high scalability that you can adjust as data grows.
Determine which files need to the preservation
As incredible a solution as data backup is, not all data needs to be backed up. Some of the data your business generates is only purposeful for that very moment.
Sort out your data to identify the files that need to be preserved, separating the very sensitive and top secret from the other. For example, non-work related files do not deserve the same backup treatment as the work-related files.
Frequently backup your data
The frequency with which you choose to back up your data should be unique to your business, depending on how much information you generate, and how much of it you can afford to lose in case a disaster strikes. As a business owner, you must always be alert on the fact that accidents are not usually predictable.
The best solution is to do full backups not too close to each other, but perform partial and incremental backups often.
Back up data on different locations
Have you heard of the 3-2-1 technique? The technique implies having three copies of your data, two stored in separate physical devices, and one off-site. What this does is prepare you for different situations priming you for the best response.
For your onsite backup, consider NAS, USB drives, among others. The most common off-site backup technique is cloud backup. Should a disaster strike your business in one way, you can decrease your downtime by retrieving the data from the other storage space.
Organize your stored data
Backed up data is as good as the ease of retrieval, which in the first place, is the primary goal of data backup. People tend to throw in data all over the storage space, as long as the data is safely backed up. While this makes it harder to retrieve data, it also allows room for data duplication. Having so many copies of the same data in one storage space is only space and time-consuming.
As a solution, develop a consistent naming and filing system like you would for data on paper. You can choose to name files by date, type or purpose, all of which will make the backing up and retrieval process easier.
Audit your devices and systems
Data backup is meant to offer your data security and storage. While this remains valid, you need to audit your methods and systems for possible threats as well as data misbehaviors. Sometimes the data backup process might fail, meaning that some of the data you thought was backed up half-way made it there or did not at all.
Ideally, check for missing files, broken files, and duplicate data that is undeserving of the extra space. The auditing process will allow you to filter out older data that is irrelevant to the current business operations. Update your systems and devices as well as the backed up data to capture the newer changes in the business.
Train your staff
Data backup is a process that involves more than one person in a business setup. It requires that all the persons that interact with the data generated within the business be conversant with the process. Train your staff on how to automatically backup their data, but more so how to manually backup.
Remember, good data security begins with proper security personnel, who happens to be the very staff you work with. Let your staff members in as far much as the process should involve them, as a preventive measure against intentional or unintentional data loss.
Properly discard unwanted data
Discarding data is more than a backup tip for the reason that it is a data security precautionary measure. Upon identifying unwanted files like duplicates and old data, it is vital to discard them appropriately. If at all you are not interested in reviewing and updating the data, do not just press release. Ensure that you do not leave behind remnants of the files in any of your off-site or on-site backup methods.
With these eight tips and tricks, it is now the perfect moment to evaluate your data backup methods to reflect on how well you are protecting your data.